Ceremony Workers

Commencement is a wonderful time for our graduates, guests, and University to celebrate a momentous occasion. We want each of our graduates and guests to have the best experience possible on this very special day.

Ceremony workers/volunteers* play a valuable role in ensuring a positive guest experience and are always needed for the various commencement ceremonies to greet & answer questions for our arriving guests, pass out programs, assist guests at the information and disability services tables, work remote viewing locations, assist at the ticket office and most importantly, to offer a smile and a greeting.

Commencement Ceremony Roles

Commencement Ceremonies

In May 2020, a fourth ceremony will be added.  This new ceremony on Friday morning will contain doctoral, master’s and graduate certificate candidates only. The doctoral candidates will be hooded during commencement; there will no longer be a separate Doctoral Hooding Ceremony.

Location: James H. Barnhardt Student Activity Center, Dale F. Halton Arena

Friday morning, May 8, Shift 8 a.m. ~ 12:30 p.m.

Doctoral, Master’s and Graduate Certificate Candidates for the Graduate School.

Friday afternoon, May 8, Shift 1 ~ 5:30 p.m.

Undergraduate Candidates for:

  • Belk College of Business
  • College of Computing and Informatics
  • Cato College of Education

Saturday morning, May 9, Shift 8 a.m. ~ 12:30 p.m.

Undergraduate Candidates for:

  • College of Arts + Architecture
  • The William States Lee College of Engineering
  • College of Health and Human Services

Saturday afternoon, May 9, Shift 1 ~ 5:30 p.m.

Undergraduate Candidates for:

  • College of Liberal Arts & Sciences

A light lunch will be served for those working both ceremonies on Friday and/or Saturday.

We encourage you to attend an orientation where you will receive helpful information and be able to tour the venue. You will also receive your assignment and floor pass. Orientations will take place on Wednesday, May 6, 11 a.m. - 12 noon and 3 – 4 p.m. Please attend the one most convenient and meet inside the James H. Barnhardt Student Activity Center's East entrance (near the clock tower).

Sign up for the May 2020 Ceremonies

With your help, our ceremonies will be very memorable for our graduates and their guests!


* SHRA employees subject to Fair Labor and Standards Act (FLSA) who were not normally scheduled for Friday or Saturday work are authorized to receive overtime compensation or compensatory time off if the hours worked for the week are sufficient to generate the overtime situation. Such employees will be paid from funding in the department to which they are assigned. The rate of overtime compensation will be based on the employee's normal salary.

Departmental supervisors determine whether an employee will be paid overtime or receive compensatory time. The decision is primarily based on whether or not the employee will be able to use their compensatory time and departmental funding available to pay overtime.  It’s recommended you discuss this with your supervisor to determine how overtime would be handled in your situation.